01
Inquiry received
Maya asks about a replacement and Tuesday availability.
Pflugerville, TX · Founder-led
Turn scattered inquiries into booked work
Iceratops builds clean websites and practical follow-up systems for small businesses. Bring forms, calls, texts, email, and social messages into a clearer process, then use human-reviewed AI to draft replies and keep follow-up visible.
Free review · no long contracts · reply within one business day.
What we build
A clear website, organized inquiries, and less repetitive admin.
We connect the parts that help a customer find you, reach out, and get a useful response. The result is a practical setup your team can understand and own.
Modern websites
Fast, clear sites built around your real services, with contact paths a busy owner can keep up with.
Inquiry capture & follow-up
Bring forms, texts, calls, DMs, and other request channels into a workflow you can see. AI can draft routine replies while you control approvals.
Less scattered admin
Sort requests, update trackers, and send reminders with rules you understand and control.
Working example
From first message to booked job
See how one inquiry moves from customer question to confirmed service.
- Complete:InquiryInquiry
- Complete:ReplyReply
- Complete:ConfirmedConfirmed
- Complete:ServiceService
Four-step summary
02
Reply prepared
An approved response rule offers two appointment times.
03
Appointment confirmed
Tuesday at 2:00 PM is added to the business calendar.
04
Service scheduled
The technician receives the scheduled job and customer notes.
Workflow story transcript
- Inquiry received. Maya asks about a replacement and Tuesday availability.
- Reply prepared. An approved response rule offers two appointment times.
- Appointment confirmed. Tuesday at 2:00 PM is added to the business calendar.
- Service scheduled. The technician receives the scheduled job and customer notes.
How we work
A clear path from first call to handoff.
We start small, show working drafts early, and leave you with a system you understand and own.
- 1
Review
A short, free workflow review. We see how inquiries and admin work today and say plainly where we can help.
- 2
Plan
We map one useful outcome, the approval rules, a clear scope, and a realistic timeline.
- 3
Build
We build and test in small steps, showing working drafts before anything goes live.
- 4
Handoff
You get a documented system you own, plus optional ongoing support.
Why Iceratops
Founder-led, without the agency runaround.
Iceratops is a small, hands-on studio for owners who want a cleaner website and a better way to handle inquiries. You work directly with the person mapping the workflow and building the system. Decisions stay clear, the setup stays practical, and the handoff is easy to understand.
Pricing
Clear starting points. Quoted after a short review.
These starting points help you judge fit. The final quote follows a short review of the pages, workflow, tools, and approval steps involved.
Website + Follow-Up System
FlagshipFrom $5,000
The complete system: website, inquiry capture, AI-assisted follow-up, and a clean handoff.
- Website or refresh
- Inquiry capture
- AI-assisted follow-up
- Owner handoff & docs
Website Refresh
Tighten your current site without starting over.
from$1,500
Modern Website Build
A new, mobile-first site built around your services.
from$3,500
Admin Automation Sprint
Remove repetitive admin from your week.
from$2,500
Ongoing support / care plan
Optional monthly support to keep it all running.
from$300/mo
No long contracts to start. Everything we build is yours, with documentation.
Ready when you are
Start with a free workflow review.
Tell us what’s slipping through the cracks. We’ll reply within one business day with a clear, no-pressure next step.